December 3-7, 2025
PA Farm Show Complex
2025 Vendor Kit
Everything you need to "know before you show."SCAM ALERT FOR VENDORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
2025 Vendor Kit information will be posted throughout the year. Check back for more updates!
Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything.
Table of Contents
- General Information
- Facility & Utility Services
- Decorator Services
- Move In & Move Out
- Food Sampling
- Parking
- Booth Guidelines
- Rules & Regulations
- How to Set up your Exhibitor Listing
- Sales Tax
- Social Media Tips
- Ticket Information
- Marketing Opportunities
- Exhibitor Badges
- Show Hotel
- Show Insurance
- Questions
- Scam
- REFERAL INCENTIVES
General Information
SHOW MANAGEMENT
The Pennsylvania Christmas + Gift Show is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
484.854.9084
www.marketplaceevents.com | www.pachristmasshow.com
SHOW PUBLIC RELATIONS
Elise Brown | elise@elisebrownpr.com | 215.990.6955
SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office in the PA Farm Show Complex. The office is located in the Spine, between the Expo Hall and the Equine Arena.
SHOW HOURS
Wednesday, December 3, 2025 9:00am – 7:00pm
Thursday, December 4, 2025 9:00am – 7:00pm
Friday, December 5, 2025 9:00am – 7:00pm
Saturday, December 6, 2025 9:00am – 7:00pm
Sunday, December 7, 2025 10:00am – 5:00pm
VENDOR ENTRANCES DURING SHOW HOURS
During show hours, Vendors may use the North Hall entrance of the PA Farm Show Complex. A Vendor badge will be required to enter the show floor. All loading dock doors will be closed and there will be no access granted during show hours. If you need to restock your booth with supplies, please do it one hour before the show opens. Security is permitted to stop any Vendor from entering or exiting through the side entrances or loading dock doors. There is no smoking allowed inside the building.
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.
Electrical Service & Storage
Use this form to order electrical service for your booth(s). We must receive your order and payment PRIOR to the advance order deadline of October 31, 2025 to be eligible for the $130 advance order price.
CLICK HERE FOR ELECTRIC ORDER FORM
Exhibitor is responsible for any additional electrical equipment needed, including extension cords. Pricing will increase after 10/31/2025:
- $200 if ordering between 11/1 - 11/28
- $255 if ordering onsite (starting 11/29)
Rates only cover service at the booth and do not include connecting equipment or special wiring.
ALL electric service for your booth must be ordered and paid for. The electricians make floor checks. If you are found using electricity you have not ordered and paid for, you will be charged the onsite rate.
There are 50sqft storage spaces available for $50 in Giant Hall Equine Barn, and North Hall. Please email Maddie Rice maddier@mpeshows.com to check for available spaces.
PARKING PASS INFORMATION
CLICK HERE TO ORDER PARKING PASS
The passes will be available for pickup during move-in at the Show Office. The deadline to order passes is 10/31/2025.
PASSES WILL NOT BE AVAILABLE TO ORDER ON SITE.
WIFI INFORMATION
Wi-Fi information will be posted closer to show
SHOW DECORATOR SERVICES
General Exposition Services (GES) is the show decorator and provides carpet, tables, chairs, cleaning, signage, etc
DISCOUNT DEADLINE: November 19,2025
Exhibit code: XMAS25
Vendors are responsible for the upkeep and cleaning of their own booths. You may order carpet cleaning service from General Exposition Services at their service desk located in the Main Hall, behind the Arena bleachers. During move– out everything that your company brings to the show must be moved or disposed of after the show. If not, there will be a charge to your company for clean-up.
Flooring Information CLICK HERE.
Advance Warehouse Discount Deadline: Wednesday, November 19, 2025
Last Date to arrive at Warehouse: Friday, November 28, 2025
(Receiving hours: Mon-Fri 8:30a-11:45, 12:30p-4:30p)
Shipping Address Label Detail:
Name of Exhibiting Company
Your Booth Number
PA Christmas + Gift Show
General Exposition Services
Limerick Business Center
205 Windsor Rd Pottstown, PA 19464
Direct Show Site Shipping:
(No Freight will be accepted in advance at show site)
Harrisburg, PA 17110
2025 MOVE IN SCHEDULE AND MAP
ALL ACCOUNTS MUST BE PAID IN FULL BEFORE YOU MOVE IN
*This map is updated as of 04/15/25
PDF can be enlarged, downloaded, or printed
Move in hours are between 8:00am-5:00pm, based on the scheduled areas of the floor noted below. Please review the map and schedule carefully, as it is designed for ease of driving onto the floor in the Giant Expo Hall and North Hall - Equine Arena and Spine are hand carry only. Please note, all drive-in access will end around 3pm on Tuesday, December 2.
**EQUINE ARENA & SPINE IS HAND CARRY OR CART/DOLLY WITH AIR TIRES ONLY - NO DRIVE IN. MPE will provide a few handcart/dollies that are approved. Please plan accordingly.
**For safety reasons, no one under the age of 16 is permitted in the halls or dock areas during move-in/out.
There will be a grab and go food station in Equine Arena on Monday and Tuesday of move-in from 9am - 3pm.
2025 MOVE-OUT INFORMATION
Sunday, December 7th | 5:00pm - 10:00pm |
Monday, December 8th | 8:00am - Noon |
YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.
Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.
PA FARM SHOW COMPLEX FOOD & BEVERAGE POLICY
Please review prior to the show to ensure you are following the building guidelines for sampling and selling.
Alcohol Sales Requirements:
- Only alcohol sales intended for off-premise consumption may be considered.
- Vendors must carry and display the appropriate PA LCB license.
- Rules associated with the license must be followed.
- No single-serving sizes are permitted.
- Containers for off-premise consumption must be at least 750ml or 1.5 Liters ONLY
Food Or Consumable Items
- All consumable food items must be packaged for off-premise consumption.
- Packages must contain no less than 6 adult servings with items wrapped collectively not individually.
- Pies, cakes, and breads, must be full size. No minis or partials permitted.
- Items prohibited without prior written approval: Soft Pretzels -- Nuts -- Popcorn -- Beverages -- Cookies -- Whoopee Pies
Rules & Regulations
10. Charges will be assessed for extra labor provided to the event promoter or vendors.
VEHICLES IN EXHIBITS
If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval and move-in instructions. All vehicles must be marked on the floorplan by show management for fire marshal approval ahead of the show.
➢ Fueling/refueling inside the building is prohibited.
NO open flames, fires, or burning of any kind will be permitted within the complex.
Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable. Violators will receive ONE WARNING. If there are more problems with volume levels, then Show Management reserves the right to prohibit the Vendor from using sound equipment for the remainder of the show. You must be courteous to your neighboring Vendors who are conducting business on the show floor.
MUSIC, PHOTOGRAPHS + OTHER COPYRIGHTED MATERIAL
Each Vendor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in Vendor’s booth or display. No Vendor will be permitted to play, broadcast, perform any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Marketplace Events proof that the Vendor has, or does not need a license to use such music or copyrighted material. Marketplace Events reserves the right to remove from the exhibit all or any part of the booth or display that contains music, photographs and or copyrighted materials for which the Vendor fails to produce proof that the Vendor holds all the required licenses. The Vendor shall remain reliable for all claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation of infringement (or claimed violation of infringement) by Vendor, Vendor’s age of employees of any patent, copyright or trade secret rights or privileges.
Booth Guidelines
Booth Planning 101 Video - Tips and Tricks about planning your booth space.
Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!
Exhibit booths will have an 8' draped back wall. On each side, a draped side rail will extend from the back of the booth to the front of the booth at a height of 32". Drape colors vary by hall. The Giant Hall and Spine will have red drape. The Equine Arena and North Hall will have green drape. Tables, chairs, electricity etc. are not included with the cost of your exhibit booth. If you need to order booth materials, you can purchase them directly through General Exposition Services. If you need electricity, visit the Vendor Kit page of our website for an order form; send completed form to your salesperson, or any member of the Show Team.
Click here to view our inspirational booth page for more ideas on how to decorate your booth!
Flooring
Click here for an informational sheet
Flooring is not included in the cost of your exhibit booth unless you are in the Equine Arena It is required that all booths be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of
the booth’s square footage. All edges must be secured. You may bring your own or rent from General Exposition Services. You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.
Table Skirting
Click Here for an informational sheet
It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the Vendor’s expense. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. General Exposition Services is available to rent tables that will be properly skirted if needed for an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.
Staffing Your Booth
Working in the aisles or distributing brochures, etc. from any other area other than your booth is prohibited. All selling activity must take place inside your contracted space. One verbal warning will be given if your company is in violation of this rule. A second written warning will be issued and if the problem is not addressed at that point Show Management reserves the right to remove your company from the show.
Booth Guidelines
***TENTS, FLAGS AND CANOPIES ARE NOT ALLOWED***
ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Sales Tax
All Vendors are required to have a Pennsylvania Sales License if they are directly selling on the show floor. You must have a PA sales tax number to do the show. It must be available upon request of the show or state onsite.
For help with obtaining proper licensing and documentation, please contact:
Social Media Tips
Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the PA Christmas +Gift Show!
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your holiday décor and celebrations with us.
Hashtags: #PAChristmasShow #PAChristmasGiftShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2025
Click Here for the Social Media Marketing Kit
Social Media Contest
SHOW VENDORS – ARE YOU SANTA’S SOCIAL SUPERSTAR?! Promote the Pennsylvania Christmas + Gift Show and YOUR BUSINESS on social media for a chance to WIN A $200 VISA GIFT CARD! For a chance to win, participants must tag the show & use the show hashtag on posts, stories, or reels via Facebook or Instagram: @PAChristmasShow | Hashtag: #PAChristmasShow
Winners will be contacted on Dec. 6
Invite your customers to shop the show!
CLICK HERE - to download the photos that can be used for social media, email blasts, and website to promote your company's participation at the 2025 PA Christmas + Gift Show.
Click on the photos to enlarge picture. Right-click on the image and select save-as to save onto your computer.
Marketing Opportunities
- Sponsorship Info
Looking for ways to drive traffic to your booth space? We have sponsorship opportunities from $300-$3,500. Make sure you stand out at the Show by signing up for a traffic driver or Sponsorship! Learn more here.
- More Exposure
Looking to stand out in the crowd? Grow your brand and traffic to your booth space, by considering one of these opportunities:
- Order flyers to promote your participation in the show! Order flyers here - each flyer provides a $3 off ticket discount that your customers can use online or at the box office. Give them out at your upcoming events. This is provided at NO COST to you
- Our attendees are seeking our handmade/ artisan products! Purchase a 2’x2’ artisan floor decal for outside your booth space to designate you are a handmade/artisan booth. Our shoppers are looking for you! Decals cost $100 and include the 2’x2’ decal and an artisan spotlight on our social channels. Email Hannah at HannahB@mpeshows.com to order or CLICK HERE for the link to order.
- Promote your products in other areas of the Show or theme nights to drive more traffic to your space! Here’s how:
- Sign up to participate in Christmas Tree Lane or Window & Door Décor. Use your products and brand to decorate a tree, window or door. We’ll provide a sign with your company name and booth number to drive traffic to your shop. You’ll also be entered to win money off your 2026 booth space! The top winner received $100 off, second prize is $50 off and third prize a free parking pass (Value of $40).
- Our theme nights are growing in popularity, and we want to increase the excitement! Sign up to offer an exclusive deal or door prize! Both will be advertised via out website, social media and local PR opportunities. Exclusive deals could include 10% off during Girls Night Out or a free gift during Country Christmas Night. Door prizes are a big part of these evenings and an attraction for our guests. Consider donating a small gift or product. Door prizes and their donors will be announced over the PA system.
- Last, but certainly, not least, is our 12 Days of Giveaways promotion on social media. We work with 12 different vendors each year to offer prizes via out social media page for the 12 days leading up to Thanksgiving. We have over 18,000 followers and their excitement and engagement are unmatched during these days. Prizes must be a value of $80+ to participate.
Sign up to participate in any of these opportunities here and a member of our team will be in touch.
Ticket Information
COMPLIMENTARY TICKETS
Each Vendor will receive 20 (twenty) complimentary e-tickets. These will be emailed three weeks prior to the show. Tickets will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $5.00 each ($10 at the box office). Please contact Show Coordinator Hannah Bergey at Hannahb@mpeshows.com to order these discounted tickets.
COMPLIMENTARY TICKETS ARE NOT PERMITTED TO BE DISTRIBUTED AT THE ENTRANCE TO THE SHOW. If complimentary tickets or badges are given to visitors, the Vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.
WILL CALL
Will Call will be set up at the Group Tickets counter in the Cameron Street Lobby which will be utilized by consumers to pick up the tickets that have been reserved for them. Staff will be at Will Call at all times to hand out complimentary tickets for Vendor family, friends, and prospects. Please leave your tickets in INDIVIDUALLY marked envelopes with FIRST AND LAST NAME on the front of the envelope at Will Call for your guests. Tickets will be filed by last name.
**VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.
VENDOR BADGES
Each company will be provided an allotment of 5 badges.
**VENDOR BADGES MUST NOT BE USED AS ADMISSION TICKETS AND CANNOT BE LEFT AT WILL CALL.
HOTEL INFORMATION
We recommend stays at the Best Western Premier - The Central Hotel & Conference Center, and have a room block with a special rate of $104.95 available until 10/17/2025 (while supply of rooms lasts). For reservations by phone: call 717-561-2800 and mention the Attendee Room Block for the PA Christmas & Gift show. For online booking: CLICK HERE
Best Western Premier
The Central Hotel & Conference Center
800 East Park Drive
Harrisburg, PA 17111
717.561.2800
Penn Harris Hotel Harrisburg
1150 Camp Hill Bypass
Camp Hill, PA 17011
Booking Link - Coming Soon!
Hampton Inn Harrisburg East
4230 Union Deposit Road
Harrisburg, PA 17111
Booking Link - Coming Soon!
Hampton Inn & Suites Harrisburg/North
30 Capital Drive
Harrisburg, PA 17110
Booking Link - Coming Soon!
RV Parking is available onsite at the PA Farm Complex
INSURANCE
Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover Vendors’ property, which is placed on display at the Vendor’s risk. Every reasonable precaution will be taken to protect Vendor property but please note that Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.
Marketplace Events has a recommended insurance provider that you can purchase an event policy with. You may always purchase coverage through any vendor of your choice; this is offered only as an option, familiar with our shows.
Buttine Underwriters Purchasing Group, LLC has an application link here: https://domex.undtec.com/?domex=yes
Or contact Kendra Reilly Monahan at 212.867.3642 or kmonahan@risk-strategies.com
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.