 "pennsylvania christmas gift show")
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We are constantly updating the kit with 2024 information as it becomes available. Please check back often.
Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything.
Table of Contents
General Information
SHOW MANAGEMENT
The Pennsylvania Christmas + Gift Show is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
484.854.9084
www.marketplaceevents.com | www.pachristmasshow.com
SHOW PUBLIC RELATIONS
Elise Brown | elise@elisebrownpr.com | 215.990.6955
SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office in the PA Farm Show Complex. The office is located in the Spine, between the Expo Hall and the Equine Arena.
SHOW HOURS
Wednesday, December 4, 2024 9:00am – 7:00pm
Thursday, December 5, 2024 9:00am – 7:00pm
Friday, December 6, 2024 9:00am – 7:00pm
Saturday, December 7, 2024 9:00am – 7:00pm
Sunday, December 8, 2024 10:00am – 5:00pm
VENDOR ENTRANCES DURING SHOW HOURS
During show hours, Vendors may use the North Hall entrance of the PA Farm Show Complex. A Vendor badge will be required to enter the show floor. All loading dock doors will be closed and there will be no access granted during show hours. If you need to restock your booth with supplies, please do it one hour before the show opens. Security is permitted to stop any Vendor from entering or exiting through the side entrances or loading dock doors. There is no smoking allowed inside the building.
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.
Electrical Service & Storage
Use the form below to order electrical service for your booth(s). We must receive your order and payment PRIOR to the Advance Order deadline of October 31, 2024 to be eligible for the Advance Order Price - $125.
Exhibitor
is responsible for any additional electrical equipment needed, including extension cords. Pricing will increase after 10/31/2024:
- $200 if ordering between 10/31 - 11/28
- $255 if ordering onsite (starting 11/29)
Rates
only cover service at the booth and do not include connecting equipment or special wiring.
ALL electric service for your booth must be ordered and paid for. The electricians make floor checks. If you are found using electricity you have not ordered and paid for, you will be charged the onsite rate.
Electrical fee will be added to your booth fee upon completion of this form and a payment link will be sent to the email you list below within 24 hours. (Any orders placed on a
weekend will receive the payment link on Monday)
CLICK HERE FOR THE 2024 ELECTRICAL ORDER FORM
There are 50sqft storage spaces available for $50 in Giant Hall (limited spaces available), Equine Barn, and North Hall. Please complete form below and a team member will reach out to you.
CLICK HERE TO REQUEST STORAGE SPACE
WIFI INFORMATION
Please use the information below when logging into the WiFi:
Network: C&J Vendor Network
Password: !20Christmas@FS24!
SHOW DECORATOR SERVICES
Please order these items directly from them.
CLICK HERE TO ORDER DECORATOR SERVICES
DISCOUNT DEADLINE: NOVEMBER 11, 2024
Exhibit code: PAXMAS
Vendors are responsible for the upkeep and cleaning of their own booths. You may order carpet cleaning service from General Exposition Services at their service desk located in the Main Hall, behind the Arena bleachers. During move– out everything that your company brings to the show must be moved or disposed of after the show. If not, there will be a charge to your company for clean-up.
Flooring Information CLICK HERE.
Shipping Address Label Detail:
Name of Exhibiting Company Your Booth Number
PA Christmas + Gift Show
General Exposition Services
Limerick Business Center
205 Windsor Rd Pottstown, PA 19464
2024 MOVE IN SCHEDULE AND MAP
ALL ACCOUNTS MUST BE PAID IN FULL BEFORE YOU MOVE IN
PDF can be enlarged, downloaded, or printed
Move in hours are between 8:00am-5:00pm, based on the scheduled areas of the floor noted below. Please review the map and schedule carefully, as it is designed for ease of driving onto the floor in the Giant Expo Hall and North Hall - Equine Arena and Spine are hand carry only. Please note, all drive-in access will end around 3pm on Tuesday, December 3rd.
**EQUINE ARENA & SPINE IS HAND CARRY OR CART/DOLLY WITH AIR TIRES ONLY - NO DRIVE IN. MPE will provide a few handcart/dollies that are approved. Please plan accordingly.
**For safety reasons, no one under the age of 16 is permitted in the halls or dock areas during move-in/out.
There will be a grab and go food station in Equine Arena on Monday and Tuesday of move-in from 9am - 3pm.
2024 MOVE-OUT INFORMATION
Sunday, December 8th | 5:00pm - 10:00pm |
Monday, December 9th | 8:00am - Noon |
YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.
Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.
PA FARM SHOW COMPLEX FOOD & BEVERAGE POLICY
Please review prior to the show to ensure you are following the building guidelines for sampling and selling.
Alcohol Sales Requirements:
- Only alcohol sales intended for off-premise consumption may be considered.
- Vendors must carry and display the appropriate PA LCB license.
- Rules associated with the license must be followed.
- No single-serving sizes are permitted.
- Containers for off-premise consumption must be at least 750ml or 1.5 Liters ONLY
Food Or Consumable Items
- All consumable food items must be packaged for off-premise consumption.
- Packages must contain no less than 6 adult servings with items wrapped collectively not individually.
- Pies, cakes, and breads, must be full size. No minis or partials permitted.
- Items prohibited without prior written approval: Soft Pretzels -- Nuts -- Popcorn -- Beverages -- Cookies -- Whoopee Pies
PARKING
To get you prepared for the upcoming show, we wanted to remind
you that The Farm Show Complex allows us to provide you with discounted parking passes available to purchase. We have 5-day passes available for $40 and 1 day pass for $8.
Upon completion of the form below you will receive a secure payment
link within 24 hours to complete the purchase. (Any orders placed on a weekend will receive the payment link on Monday)
ORDER DEADLINE IS 10/31/2024. NO PASSES WILL BE SOLD AFTER THIS DATE.
PARKING PASSES ARE NOT EMAILED OR MAILED. CAN BE PICKED UP DURING MOVE-IN.
CLICK HERE TO ORDER PARKING PASS
- Using Vendor parking areas is mandatory. We require this to enhance the shopper's experience. Vendors will be asked to move if located in other lots. We do have shuttles running to help you get from your vehicle to the building.
- Offsite trailer parking is at the Elmerton lot for FREE (see below). Onsite trailer parking is marked on the map and is $25/day. The Show cannot sell trailer passes. Please visit the security desk in Cameron Street Lobby to purchase your trailer pass.
- Vendors should enter the parking lot using Gate D (located on Maclay St). Gate J (Wildwood Dr) is for shoppers ONLY.
TRAILER Parking:
RV Parking:
Overnight Camper Hook Up Information (arranged through venue):
270-20 AMP Camper Electric Services
Rules & Regulations
10. Charges will be assessed for extra labor provided to the event promoter or vendors.
VEHICLES IN EXHIBITS
If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval andmove-in instructions. All vehicles must be marked on the floorplan by show management for fire marshal approval ahead of the show.
➢ Fueling/refueling inside the building is prohibited.
NO open flames, fires, or burning of any kind will be permitted within the complex.
Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable. Violators will receive ONE WARNING. If there are more problems with volume levels, then Show Management reserves the right to prohibit the Vendor from using sound equipment for the remainder of the show. You must be courteous to your neighboring Vendors who are conducting business on the show floor.
MUSIC, PHOTOGRAPHS + OTHER COPYRIGHTED MATERIAL
Each Vendor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in Vendor’s booth or display. No Vendor will be permitted to play, broadcast, perform any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Marketplace Events proof that the Vendor has, or does not need a license to use such music or copyrighted material. Marketplace Events reserves the right to remove from the exhibit all or any part of the booth or display that contains music, photographs and or copyrighted materials for which the Vendor fails to produce proof that the Vendor holds all the required licenses. The Vendor shall remain reliable for all claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation of infringement (or claimed violation of infringement) by Vendor, Vendor’s age of employees of any patent, copyright or trade secret rights or privileges.
Booth Guidelines
Booth Planning 101 Video - Tips and Tricks about planning your booth space.
Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!
Exhibit booths will have an 8' draped back wall. On each side, a draped side rail will extend from the back of the booth to the front of the booth at a height of 32". Drape colors vary by hall. The Giant Hall and Spine will have red drape. The Equine Arena and North Hall will have green drape. Tables, chairs, electricity etc. are not included with the cost of your exhibit booth. If you need to order booth materials, you can purchase them directly through General Exposition Services. If you need electricity, visit the Vendor Kit page of our website for an order form; send completed form to your salesperson, or any member of the Show Team.
Flooring
Click here for an informational sheet
Flooring is not included in the cost of your exhibit booth unless you are in the Equine Arena It is required that all booths be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of
the booth’s square footage. All edges must be secured. You may bring your own or rent from General Exposition Services. You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.
Table Skirting
Click Here for an informational sheet
It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the Vendor’s expense. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. General Exposition Services is available to rent tables that will be properly skirted if needed for an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.
Staffing Your Booth
Working in the aisles or distributing brochures, etc. from any other area other than your booth is prohibited. All selling activity must take place inside your contracted space. One verbal warning will be given if your company is in violation of this rule. A second written warning will be issued and if the problem is not addressed at that point Show Management reserves the right to remove your company from the show.
Booth Guidelines
***TENTS, FLAGS AND CANOPIES ARE NOT ALLOWED***
ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Sales Tax
All Vendors are required to have a Pennsylvania Sales License if they are directly selling on the show floor. You must have a PA sales tax number to do the show. It must be available upon request of the show or state onsite.
For help with obtaining proper licensing and documentation, please contact:
Social Media Tips
Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the PA Christmas +Gift Show!
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your holiday décor and celebrations with us.
Hashtags: #PAChristmasShow #PAChristmasGiftShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2024.
Click Here for the Social Media Marketing Kit
Marketing Opportunities
- Favorite Finds
We are looking for the best of the best and must-have gifts for this year’s show! Tell us about the unique product that shoppers can’t miss in your booth! Favorite Finds will be promoted via the website, emails, social media and PR efforts! Complete your application here to become one of this year’s Favorite Finds!
- Christmas Tree Lane
Sign up to decorate a Christmas tree in the Giant Hall lobby – shoppers will walk by your beautiful decor as they enter the show. We provide signage with your company name and booth number directing them to your booth! Shoppers vote on their favorite trees and vendors can win money off their 2025 booth! We’ll also create a dedicated website page with our décor partners listed with website links and logos! Click here to reserve your tree – only 10 spots available!
- 12 Days of Giveaways
Leading up to Thanksgiving, the Show will run a social media promotion with 12 Days of Vendor Giveaways. This has quickly become a shopper and vendor favorite! Get in front of our 17k followers by applying here to provide a giveaway item ($80+ value) for our Facebook giveaway! Opportunity is limited to 12 vendors.
- Window & Door Décor
Sign up to decorate a window or door display in the Giant Hall by the Shopper’s Lounge! Shoppers will get inspired by your décor and get the opportunity to vote on their favorite display. We will provide signage with your company name and booth number to direct them to your booth. The window or door with the most votes will win money off their 2025 booth! We’ll also create a dedicated website page with our décor partners listed with website links and logos! Click here to reserve your door or window – we have three of each available for decoration.
- Custom Promo Code
Offer your network a discount to come visit you at the Show! Email Maddie at MaddieR@mpeshows.com to request your custom promo code for $3 off tickets. We can provide you with social graphics and a direct link to the discount to put on your social pages, email blasts, website and more! Your customers will love the perk and visit you at the Show for more products!
- Discounted ticket flyers to distribute
Signed up for a lot of shows or events the summer/fall? Give customers a reason to come visit you at the PA Christmas + Gift Show! We’ve printed flyers for the Show providing a QR code discount online or they can bring it to the box office for $3 off tickets. We will mail these flyers to you at no cost! You can have them at your display or put them in shopper bags at check out to invite them to see you at the Show. Order here!
- Prizes for Girls Night Out & Country Christmas Night
We’re throwing two parties at the Show and here’s your chance to get involved! Friday, December 6th will be Girls Night Out and Saturday, December 7th will be Country Christmas Night from 4pm-7pm. We’ll have music, giveaways, dancing, discount drinks and tickets to make the evenings exciting! We’re looking for vendors to donate products for door prizes both nights. Minimum value of $20. We’ll promote prizes ahead of time via social, website and PR efforts. You can include business cards or booth info to be given to winners. Sign up here!
- Artisan Decals
Our shoppers are looking for artisans and crafters when visiting the Show. To make it easier for them, we’re offering an artisan designation package. This package costs $100 and you receive the below benefits. This is a traffic driver to your booth space for the many shoppers seeking your unique handmade items.
- 2x2 floor decal in front of booth
- Listed as Artisan on our website
- Potential for onsite PR
- Social media post on Facebook and Instagram
Sign up here to purchase this package.
- Sponsorship Info
Looking for ways to drive traffic to your booth space? We have sponsorship opportunities from $300-$3,500. Make sure you stand out at the Show by signing up for a traffic driver or Sponsorship! Learn more here.
Ticket Information
COMPLIMENTARY TICKETS
Each Vendor will receive 8 (eight) complimentary e-tickets. These will be emailed three weeks prior to the show. Tickets will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $5.00 each ($10 at the box office). Please contact Show Coordinator Maddie Rice at maddier@mpeshows.com to order these discounted tickets.
COMPLIMENTARY TICKETS ARE NOT PERMITTED TO BE DISTRIBUTED AT THE ENTRANCE TO THE SHOW. If complimentary tickets or badges are given to visitors, the Vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.
WILL CALL
Will Call will be set up at the Group Tickets counter in the Cameron Street Lobby which will be utilized by consumers to pick up the tickets that have been reserved for them. Staff will be at Will Call at all times to hand out complimentary tickets for Vendor family, friends, and prospects. Please leave your tickets in INDIVIDUALLY marked envelopes with FIRST AND LAST NAME on the front of the envelope at Will Call for your guests. Tickets will be filed by last name.
**VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.
Invite your customers to shop the show!
CLICK HERE to download the photos that can be used for social media, email blasts, and website to promote your company's participation at the 2024 PA Christmas + Gift Show.
Click on the photos to enlarge picture. Right-click on the image and select save-as to save onto your computer.
VENDOR BADGES
Each company will be provided an allotment of 5 badges.
**VENDOR BADGES MUST NOT BE USED AS ADMISSION TICKETS AND CANNOT BE LEFT AT WILL CALL.
HOTEL INFORMATION
We recommend stays at the Best Western Premier - The Central Hotel & Conference Center, and have a room block with a special rate of $85.95 available until Friday, October 18, 2024 (while supply of rooms lasts). For reservations by phone: call 717-561-2800 and mention the Attendee Room Block for the PA Christmas & Gift show. For online booking: CLICK HERE
Best Western Premier
The Central Hotel & Conference Center
800 East Park Drive
Harrisburg, PA 17111
717.561.2800
Penn Harris Hotel Harrisburg
1150 Camp Hill Bypass
Camp Hill, PA 17011
Hampton Inn Harrisburg East
4230 Union Deposit Road
Harrisburg, PA 17111
Booking Link
Hampton Inn & Suites Harrisburg/North
30 Capital Drive
Harrisburg, PA 17110
Booking Link
RV Parking is available onsite at the PA Farm Complex
INSURANCE
Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover Vendors’ property, which is placed on display at the Vendor’s risk. Every reasonable precaution will be taken to protect Vendor property but please note that Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.
Marketplace Events has a recommended insurance provider that you can purchase an event policy with. You may always purchase coverage through any vendor of your choice; this is offered only as an option, familiar with our shows.
Buttine Underwriters Purchasing Group, LLC has an application link here: https://domex.undtec.com/?domex=yes
Or contact Kendra Reilly Monahan at 212.867.3642 or kmonahan@risk-strategies.com
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
MPE Exhibit/Product Acceptability Standards For 2024 (USA)
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.
MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.