SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

We are constantly updating the kit with 2024 information as it becomes available. Please check back often.

 

Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything. 

DOWNLOAD HERE

      

      

      

      

  

     

General Information

SHOW MANAGEMENT 
The Pennsylvania Christmas + Gift Show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122 
484.854.9084
www.marketplaceevents.com | www.pachristmasshow.com

SHOW PUBLIC RELATIONS 
Elise Brown | elise@elisebrownpr.com | 215.990.6955

SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office in the PA Farm Show Complex. The office is located in the Spine, between the Expo Hall and the Equine Arena.

SHOW HOURS 
Wednesday, December 4, 2024 9:00am – 7:00pm
Thursday, December 5, 2024 9:00am – 7:00pm 
Friday, December 6, 2024 9:00am – 7:00pm 
Saturday, December 7, 2024 9:00am – 7:00pm 
Sunday, December 8, 2024 10:00am – 5:00pm

VENDOR ENTRANCES DURING SHOW HOURS 
During show hours, Vendors may use the North Hall entrance of the PA Farm Show Complex. A Vendor badge will be required to enter the show floor. All loading dock doors will be closed and there will be no access granted during show hours. If you need to restock your booth with supplies, please do it one hour before the show opens. Security is permitted to stop any Vendor from entering or exiting through the side entrances or loading dock doors. There is no smoking allowed inside the building.

SECURITY 
Security is provided by Marketplace Events’ vendors. The guards will be on duty 24 hours each day during the show. Every reasonable precaution will be taken to protect Vendors’ property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.   
Please take the following suggestions under advisement: 

➢ Do not leave your booth unattended during set-up, show, or move-out

➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.

FINAL PAYMENTS 
Full and final payment for exhibit space must be made by November 15. Show Management reserves the right to refuse entry to any Vendor whose account has not been settled and paid in full. 
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact Maddie Rice at maddier@mpeshows.com or 440-591-6966. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events. 

 

Electrical Service & Storage

Use the form below to order electrical service for your booth(s). We must receive your order and payment PRIOR to the Advance Order deadline of October 31, 2024 to be eligible for the Advance Order Price - $125.

Exhibitor is responsible for any additional electrical equipment needed, including extension cords. Pricing will increase after 10/31/2024:
- $200 if ordering between 11/1 - 11/28
- $255 if ordering onsite (starting 11/29)

Rates only cover service at the booth and do not include connecting equipment or special wiring.

ALL electric service for your booth must be ordered and paid for. The electricians make floor checks. If you are found using electricity you have not ordered and paid for, you will be charged the onsite rate.

Electrical fee will be added to your booth fee upon completion of this form and a payment link will be sent to the email you list below within 24 hours. (Any orders placed on a weekend will receive the payment link on Monday)

CLICK HERE FOR THE 2024 ELECTRICAL ORDER FORM

 


There are 50sqft storage spaces available for $50 in Giant Hall (limited spaces available), Equine Barn, and North Hall. Please complete form below and a team member will reach out to you.

CLICK HERE TO REQUEST STORAGE SPACE

 

WIFI INFORMATION

Please use the information below when logging into the WiFi:

Network: C&J Vendor Network

Password: !20Christmas@FS24!

SHOW DECORATOR SERVICES

General Exposition Services (GES) is the show decorator and provides carpet, tables, chairs, cleaning, signage, etc.

Please order these items directly from them.

CLICK HERE TO ORDER DECORATOR SERVICES

DISCOUNT DEADLINE: NOVEMBER 11, 2024

Exhibit code: PAXMAS

Vendors are responsible for the upkeep and cleaning of their own booths. You may order carpet cleaning service from  General Exposition Services at their service desk located in the Main Hall, behind the Arena bleachers. During move– out everything that your company brings to the show must be moved or disposed of after the show. If not, there will be  a charge to your company for clean-up.

Flooring Information CLICK HERE.

PACKAGE & FREIGHT DELIVERY INFORMATION 
All Freight delivery goes through the Decorator, General Exposition Services 
(GES) 
Advance Warehouse Shipping: Monday, November 11, 2024 Last Date to arrive at Warehouse: Thursday, November 21, 2024 (Receiving hours: Mon-Fri 8:30a-11:45, 12:30p-4:30p) 

Shipping Address Label Detail: 
Name of Exhibiting Company Your Booth Number 
 PA Christmas + Gift Show 
General Exposition Services 
 Limerick Business Center 
 205 Windsor Rd Pottstown, PA 19464 

Direct Show Site Shipping: Starts Monday, December 2, beginning at 8am
(No Freight will be accepted in advance at show site) 
Shipping Address Label Detail: 
Name of Exhibiting Company 
Your Booth Number 
PA Christmas + Gift Show 
PA Farm Show Complex
c/o General Exposition Services 
2300 N Cameron St 
Harrisburg, PA 17110 
NOTE: no freight may be delivered to the Complex prior to Monday, December 2, 2024

 

 

2024 MOVE IN SCHEDULE AND MAP

ALL ACCOUNTS MUST BE PAID IN FULL BEFORE YOU MOVE IN

MOVE-IN MAP

PDF can be enlarged, downloaded, or printed

Move in hours are between 8:00am-5:00pm, based on the scheduled areas of the floor noted below. Please review the map and schedule carefully, as it is designed for ease of driving onto the floor in the Giant Expo Hall and North Hall - Equine Arena and Spine are hand carry only. Please note, all drive-in access will end around 3pm on Tuesday, December 3rd.

**EQUINE ARENA & SPINE IS HAND CARRY OR CART/DOLLY WITH AIR TIRES ONLY - NO DRIVE IN. MPE will provide a few handcart/dollies that are approved. Please plan accordingly. 

**For safety reasons, no one under the age of 16 is permitted in the halls or dock areas during move-in/out.

There will be a grab and go food station in Equine Arena on Monday and Tuesday of move-in from 9am - 3pm.

 

2024 MOVE-OUT INFORMATION

Sunday, December 8th

5:00pm - 10:00pm

Monday, December 9th

8:00am - Noon

YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.

Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.

PA FARM SHOW COMPLEX FOOD & BEVERAGE POLICY

Please review prior to the show to ensure you are following the building guidelines for sampling and selling.

Alcohol Sales Requirements:

  • Only alcohol sales intended for off-premise consumption may be considered.
  • Vendors must carry and display the appropriate PA LCB license. 
  • Rules associated with the license must be followed.
  • No single-serving sizes are permitted.
  • Containers for off-premise consumption must be at least 750ml or 1.5 Liters ONLY

Food Or Consumable Items

  • All consumable food items must be packaged for off-premise consumption.
  • Packages must contain no less than 6 adult servings with items wrapped collectively not individually. 
  • Pies, cakes, and breads, must be full size. No minis or partials permitted.
  • Items prohibited without prior written approval: Soft Pretzels -- Nuts -- Popcorn -- Beverages -- Cookies -- Whoopee Pies

PARKING

The deadline to order parking passes was 10/31/2024.

If you were unable to get a parking pass, there is a $2 off coupon that you can print and provide to the parking attendants for a discount each day (print 5 copies of the coupon as the coupon can only be used once). The coupon MUST be printed to be accepted.

Retrieve the coupon here

 


CLICK HERE FOR PARKING MAP

  • Using Vendor parking areas is mandatory. We require this to enhance the shopper's experience. Vendors will be asked to move if located in other lots. We do have shuttles running to help you get from your vehicle to the building.
  • Offsite trailer parking is at the Elmerton lot for FREE (see below). Onsite trailer parking is marked on the map and is $25/day. The Show cannot sell trailer passes. Please visit the security desk in Cameron Street Lobby to purchase your trailer pass.
  • Vendors should enter the parking lot using Gate D (located on Maclay St). Gate J (Wildwood Dr) is for shoppers ONLY.

TRAILER Parking:

    PDF HERE

    RV Parking:

    Overnight Camper Hook Up Information (arranged through venue):

    130-30 AMP Camper Electric Services

    270-20 AMP Camper Electric Services

    See Parking Lot Security Personnel prior to hooking up any camper – contact (717) 231-6565
    BASIC FEE: $40 plus $55 per electric (includes 4 parking spaces) = $95 1st day, $40 each additional day.
    If camper requires more than four parking spaces, additional parking spaces can be purchased for $15 per space per day. NO WATER, NO DUMPING FACILITIES

     

    Rules & Regulations

    ELECTRICAL SERVICES POLICIES
    Standard Electrical Service can be ordered through Show Management – CLICK HERE to order
    Conditions and Regulations:
    1. All equipment, regardless of source of power, must comply with all national, state and local safety codes.
    2. Unless specially authorized by the Complex’ Electrical Department, no one other than the “House Electrician”
    shall make electrical connections.
    3. All equipment must be properly tagged and wired with complete information as to type of current, wattage,
    voltage, phase cycle, horsepower, etc.
    4. All material and equipment furnished by the Complex for this service order shall remain the Complex’ property
    and shall be removed only by the Complex at close of the show.
    5. Unless otherwise directed, the Complex’ “House Electricians” are authorized to cut floor covering to permit
    installation of service.
    6. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be
    grounded.
    7. All Vendors’ cords must be rated to operate the equipment that you are using and should be at least 12/3 wire
    grounded type. Farm Show staff will inspect and if proper cords are not utilized, cords will be confiscated.
    8. All fountains and pumps should have Ground Fault Interruption (G.F.I.) protection
    9. Charges will be assessed for any damage to Complex property or equipment.

    10. Charges will be assessed for extra labor provided to the event promoter or vendors.

    VEHICLES IN EXHIBITS
    If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval andmove-in instructions. All vehicles must be marked on the floorplan by show management for fire marshal approval ahead of the show.

    ➢ All vehicles must have a locking gas cap or gas cap sealed with tape and no more than 1 gallon of fuel in the
    vehicle.
    ➢ All RV, trailers, etc. must have a working smoke detector in place while in the building.
    ➢ A set of keys must be left with Show Management for the duration of the show.
    ➢ All vehicle batteries must be disconnected and have cables taped. Please contact Show Management to have
    this scheduled.
    ➢ All pressured fuel tanks must be drained.

    ➢ Fueling/refueling inside the building is prohibited.

    FIRE SAFETY 

    NO open flames, fires, or burning of any kind will be permitted within the complex. 

    MICROPHONES, AUDIO EQUIPMENT AND MUSIC

    Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable. Violators will receive ONE WARNING. If there are more problems with volume levels, then Show Management reserves the right to prohibit the Vendor from using sound equipment for the remainder of the show. You must be courteous to your neighboring Vendors who are conducting business on the show floor.

    MUSIC, PHOTOGRAPHS + OTHER COPYRIGHTED MATERIAL
    Each Vendor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in Vendor’s booth or display. No Vendor will be permitted to play, broadcast, perform any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Marketplace Events proof that the Vendor has, or does not need a license to use such music or copyrighted material. Marketplace Events reserves the right to remove from the exhibit all or any part of the booth or display that contains music, photographs and or copyrighted materials for which the Vendor fails to produce proof that the Vendor holds all the required licenses. The Vendor shall remain reliable for all claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from or out of any violation of infringement (or claimed violation of infringement) by Vendor, Vendor’s age of employees of any patent, copyright or trade secret rights or privileges.

     

     

     

     

    MPE Exhibit/Product Acceptability Standards For 2024 (USA)

    As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

    MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

    MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.  

    Booth Guidelines

    Booth Planning 101 Video - Tips and Tricks about planning your booth space.
    Booth Expectations

    Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include  décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!

    Exhibit booths will have an 8' draped back wall. On each side, a draped side rail will extend from the back of the booth  to the front of the booth at a height of 32". Drape colors vary by hall. The Giant Hall and Spine will have red drape. The Equine Arena and North Hall will have green drape. Tables, chairs, electricity etc. are not included with the cost of your exhibit booth. If you need to order booth materials, you can purchase them directly through  General Exposition Services. If you need electricity, visit the Vendor Kit page of our website for an order form; send completed form to your salesperson, or any member of the Show Team.

     

    Flooring

    Click here for an informational sheet
     Flooring is not included in the cost of your exhibit booth unless you are in the Equine Arena It is required that all booths be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of  the booth’s square footage. All edges must be secured. You may bring your own or rent from General Exposition Services. You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.

    ➢ All flooring must be neat and clean
    ➢ No frayed edges are allowed
    ➢ All edges of a carpet must be taped down – double sided tape is acceptable
    ➢ Duct tape is not allowed to secure the flooring. Any Vendor leaving tape remnants will be charged a fee for
    cleanup.
    ➢ You must return The PA Farm Show Complex floor to its original condition – Fees will be charged for damages

    Table Skirting

    Click Here for an informational sheet

    It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four  sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the  Vendor’s expense. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and  inviting to the attendee. General Exposition Services is available to rent tables that will be properly skirted if needed for an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.

    Staffing Your Booth

    All Vendors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-manned displays.  Our visitors pay an entrance fee and expect to be able to do business with our Vendors at any time during show hours.  If you are in violation of this rule, your company may not be permitted to exhibit with us in the future. 

    Working in the aisles or distributing brochures, etc. from any other area other than your booth is prohibited.  All selling activity must take place inside your contracted space.  One verbal warning will be given if your company is in violation of this rule. A second written warning will be issued and if the problem is not addressed at that point Show Management reserves the right to remove your company from the show.  

    Booth Guidelines

    Vendors can build their booth to the maximum height of 8 feet. This includes back wall and sidewalls. If your display includes a sign attached to the back wall, you must get approval from show management and the following rules apply:
    • TOTAL HEIGHT OF SIGN MUST NOT EXCEED 2 FEET FROM TOP OF DRAPE LINE
    • Sign must be single sided; graphics, logos or print facing into another booth will not be allowed
    • Professionally finished signage NO handwritten signs are permitted
    Exhibit fixtures and components will be permitted to a maximum height of 8 feet on the back wall.
    If you are using side walls as part of your display, they must be finished on BOTH sides. No exposed wires, frames, wood may be visible for the public or your neighbor to see. All display materials and electrical must meet the fire marshal regulations.
    Show Management reserves the right to refuse entry or to have removed at the Vendor’s expense any display which is not in accordance with these rules and regulations.

     

    ***TENTS, FLAGS AND CANOPIES ARE NOT ALLOWED*** 

    This is considered a fire hazard. Exceptions will not be made. 

     

     

     

    ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING

    Vendor List

    Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.

    Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.

    If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.

    For any assistance with your listing, please consult the FAQ section.

    We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.

    Learn more about the benefits of creating your enhanced listing.
    GO FROM BASIC TO ENHANCED!

    Sales Tax

    All Vendors are required to have a Pennsylvania Sales License if they are directly selling on the show floor. You must have a PA sales tax number to do the show. It must be available upon request of the show or state onsite.

    For help with obtaining proper licensing and documentation, please contact:

    Pennsylvania Department of Revenue
    Business Tax Department: 717-787-1064
    Online Customer Support: https://revenue-pa.custhelp.com/

     

    Social Media Tips

    Click to read up on our  Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the PA Christmas +Gift Show!

    SOCIAL MEDIA
    #LetsGetSocial

    Share your show pics or your holiday décor and celebrations with us.

    Facebook icon   Instagram icon

    Hashtags: #PAChristmasShow #PAChristmasGiftShow


    In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

    Click Here to go to our Facebook Event for 2024.

    Click Here for the Social Media Marketing Kit

    Marketing Opportunities


    • Artisan Decals

    Our shoppers are looking for artisans and crafters when visiting the Show. To make it easier for them, we’re offering an artisan designation package. This package costs $100 and you receive the below benefits. This is a traffic driver to your booth space for the many shoppers seeking your unique handmade items.

      • 2x2 floor decal in front of booth
      • Listed as Artisan on our website
      • Potential for onsite PR
      • Social media post on Facebook and Instagram

    Please sign up by 11/15/2024. Sign up here to purchase this package.

    • Sponsorship Info

    Looking for ways to drive traffic to your booth space? We have sponsorship opportunities from $300-$3,500. Make sure you stand out at the Show by signing up for a traffic driver or Sponsorship! Learn more here.

    Ticket Information

     

     

    COMPLIMENTARY TICKETS

    Each Vendor will receive 8 (eight) complimentary e-tickets. These will be emailed three weeks prior to the show. Tickets will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $5.00 each ($10 at the box office). Please contact Show Coordinator Maddie Rice at maddier@mpeshows.com to order these discounted tickets.

    COMPLIMENTARY TICKETS ARE NOT PERMITTED TO BE DISTRIBUTED AT THE ENTRANCE TO THE SHOW. If complimentary tickets or badges are given to visitors, the Vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.

    WILL CALL

    Will Call will be set up at the Group Tickets counter in the Cameron Street Lobby which will be utilized by consumers to pick up the tickets that have been reserved for them. Staff will be at Will Call at all times to hand out complimentary tickets for Vendor family, friends, and prospects. Please leave your tickets in INDIVIDUALLY marked envelopes with FIRST AND LAST NAME on the front of the envelope at Will Call for your guests. Tickets will be filed by last name.

     **VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.

    Invite your customers to shop the show!

    CLICK HERE to download the photos that can be used for social media, email blasts, and website to promote your company's participation at the 2024 PA Christmas + Gift Show.

    Click on the photos to enlarge picture. Right-click on the image and select save-as to save onto your computer.

     

    VENDOR BADGES

    Vendor badges are NOT mailed out prior to the show. Badges can be picked up at the show office (located in the spine) during move-in and the group ticket desk (located in main lobby) during show hours. Complimentary plastic badge holders are provided. Vendor badges are required to identify you as an authorized Vendor. Vendors will not be allowed access to the show floor during show days without a badge.

    Each company will be provided an allotment of 5 badges.

    **VENDOR BADGES MUST NOT BE USED AS ADMISSION TICKETS AND CANNOT BE LEFT AT WILL CALL. 

    HOTEL INFORMATION

    We recommend stays at the Best Western Premier - The Central Hotel & Conference Center, and have a room block with a special rate of $85.95 available until Friday, October 18, 2024 (while supply of rooms lasts).  For reservations by phone: call 717-561-2800 and mention the Attendee Room Block for the PA Christmas & Gift show.  For online booking: CLICK HERE

    Best Western Premier
    The Central Hotel & Conference Center
    800 East Park Drive
    Harrisburg, PA 17111
    717.561.2800

     


    Penn Harris Hotel Harrisburg
    1150 Camp Hill Bypass
    Camp Hill, PA 17011

    Booking Link

     

    Hampton Inn Harrisburg East
    4230 Union Deposit Road
    Harrisburg, PA 17111

    Booking Link

     

    Hampton Inn & Suites Harrisburg/North
    30 Capital Drive
    Harrisburg, PA 17110
    Booking Link

     

    RV Parking is available onsite at the PA Farm Complex

    INSURANCE

    Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover Vendors’ property, which is placed on display at the Vendor’s risk. Every reasonable precaution will be taken to protect Vendor property but please note that Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.

    Marketplace Events has a recommended insurance provider that you can purchase an event policy with. You may always purchase coverage through any vendor of your choice; this is offered only as an option, familiar with our shows.

    Buttine Underwriters Purchasing Group, LLC has an application link here: https://domex.undtec.com/?domex=yes

    Or contact Kendra Reilly Monahan at 212.867.3642 or kmonahan@risk-strategies.com

    SCAM WARNING

    There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

    CLICK HERE for more information.